1. Daily Administrative Tasks

* Answer Phones for Main Phone Line

* Grant Access to Visitors - Front/Back Door

* Pick Up, sort and deliver mail and deliveries (Main Lobby/Loading Dock)

* Manage Procurement/Preconstruction Email (Turner Purchasing Philly and PHI.Estimator)

o Review, answer, and forward emails and faxes to appropriate person

2. Create Project Manuals (as needed/by request)

3. Prequalification's

* Manage Vendor PQs, checking SAP and Vertikal for vendor status upon request from Procurement Manager/Agents

* Maintain log

4. Vendor Management/Maintenance

* New Vendor

o Send email to vendor requesting registration to Vertikal and submission of PQ

o Review PQ Submission completeness

o Download & Review Attachments

o Follow up with vendor for any missing information

o Convert Financial Calculator to New Form & send to Procurement Agent for updating

o Once returned by PA, enter into Veritkal

o Mark Task Complete for CFC Approval

o Notify Procurement Manager ready for approval

* Existing Vendor

o Check existing records if up-to-date

o Send email to vendor requesting updated PQ and/or Required Attachments

o Review PQ Submission completeness

o Download & Review Attachments

o Follow up with vendor for any missing information

o Convert Financial Calculator to New Form & send to Procurement Agent for updating

o Once received from PA enter into Veritkal

o Mark Task Complete for CFC Approval

o Notify Procurement Manager ready for approval

* Vendor Maintenance

o Any change/edit to company name and/or address

1. Request updated W9 from Vendor

2. Verify for compliance

3. Send Vendor Update Request to CFC, include W9 and any other required info

5. Contracts/Purchasing Orders

* Contracts

o Look up sub vendor number in SAP

o Enter contracts in SAP

o PDF contracts and send out via DocuSign

o Order drawings

o Review Check on Hold Report from Accounting (as needed)

o Turner Code of Conduct

1. Attach the Turner Code of Conduct for signature as needed

2. Update Code of Conduct Log

3. Download Completed Version to Vendor's PQ Folder in SharePoint

o SDS Project Information

1. Verify the information printing on SDS sheet is correct, if not, contact Sales & Ops Team for correct information to have Cost Engineer edit in SAP

o Project Name, Number, Address

o Architect Name

1. Send Cost Architect's VN number for Project Set-Up

2. If not in system - submit a Vendor Request to CFC w/screenshot of address from website/drawing

o Owner's Name

o General Contract Date

* Purchasing Orders

o Receive request for PO from Procurement Manager/Agent (also BRA request from Ops Team)

o Receive request for BRA from OPS Team (process similar, some less steps)

o Verify Vendor PQ up-to-date

o Locate Current Z001 VN

o Create PO in SAP, input data provided by Procurement Manager/Agent

o Review SOW has correct attachment info & dates (Bond/Insurance/Labor Rates, etc.)

o Print to .pdf and compile w/PO attachments (SOW, Labor Rates, T&C, Project Specific Attachments, etc.)

o Send to vendor via DocuSign (verify project specific workflow)

o Receive Completed Notification from DocuSign

1. Receive Completed Notification from DocuSign

2. Download Completed Version to Project Folder in SharePoint

6. UBE Reporting

* Monthly Report

o Run Report in SAP

o Review/verify UBE accuracy

o Enter data onto excel sheet

o Send to Procurement Manager, GM, OM for DRAFT review

o Make any edits & finalize PHL report

o Collect reports from NJ BU and PIT BU admins

o Send finalized excel sheet with combine PA/NJ information to Financial Manager for EVP Meeting

* Corporate Bi-Annual Report

o Run multiple Reports in SAP

o Review/verify UBE accuracy

o Contact vendor as required for updated UBE certifications

o Combine Reports in Excel

o Update Corporate Form

o Send to Procurement Manager for review

o Send to CFC Director for publication to corporate

7. Miscellaneous Ad-Hoc Reports

Qualifications:

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• Construction or other service industry experience, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work independently with some oversight and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and effectively proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances via a variety of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.